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 NORTH OF IRELAND WEST HIGHLAND WHITE TERRIER CLUB

 Constitution & Rules

1. Name & Objective

 The Club shall be called the North of Ireland West Highland White Terrier Club. Its objectives shall be:

A. To promote the breeding of pure West Highland White Terriers
B. To do all in its power to protect, promote and advance the interests of the breed and encourage the exhibition of West Highland  White Terriers

 2. Officers & Committee

The Club shall consist of a President, Vice-Presidents, Chairman, Honorary Secretary, Honorary Treasurer, a committee of six and an unlimited number of members

 3. Committee

The management of the Club shall be in the hands of the Officers of the Club and a Committee consisting of at least six members all of whom retire annually but shall be eligible for re-election. The President, Chairman, Hon Secretary and Honorary Treasurer shall have full voting rights. The Chairman also having a casting vote at all meetings under his/her charge. Meetings of the Committee shall be held as often as may be deemed necessary and five shall be the quorum for the transaction of business.

The Committee shall have the power to deal with any question not provided for by these rules, also to fill any vacancy in their number occurring by death, resignation or otherwise after the Annual General Meeting. Those co-opted shall only hold office until the next General Meeting of the Club at which an election of Officers and Committee takes place.

No person whilst an undischarged bankrupt may serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.

4. Election of Members

Candidates for membership of the Club shall be proposed by one member and seconded by another, and elected by or balloted for by the Committee at any of its meetings. Three negatives shall exclude. Any person elected a member of the Club and taking up its membership shall be deemed to have read the Constitution and Rules of the Club and be prepared to abide by them. A copy of the Constitution and Rules to be given to each member joining.

A list of members and their addresses will be kept by the Club Secretary and the Club if so requested will make an up to date list of members and their addresses available for inspection by the members of the Club or by the Kennel Club

Each member shall be entitled to one vote immediately upon acceptance of membership. Persons under the age of eighteen years wishing to become a member shall be proposed and seconded as above. Junior members shall have no voting rights.

5. Subscriptions

The entrance fee and annual subscriptions shall be such an amount as the members decide at the Annual General Meeting and notified to the Kennel Club, payable to the Honorary Treasurer on the 1st January each year. No member whose subscription is unpaid shall be entitled to any of the privileges of membership and if any member fails to pay the Annual Subscription by the 31st March, the Committee shall have the power to erase his name from the list of members. If the Committee shall subsequently receive a satisfactory explanation, the Member may at the discretion of the Committee and on payment of the arrears be readmitted to membership. 

6. Club Property

The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist; a general meeting shall be called to decide upon the disposal of assets. In the event of the Club being wound up or ceasing to be a Registered Society under Kennel Club Regulations a final statement of the accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club on the last return furnished to the Kennel Club will be held responsible by the Kennel Club for the proper winding up of the Club.

7. Expulsion of Members

Any member who shall be disqualified under The Kennel Club Rule A11.J.(5) and/or Kennel Club rule A11.j(9) and /or any member whose dog(s) is/are disqualified under Kennel Club Rule A(42)j(8) shall ipso facto cease to be a member of the Club for the duration of the disqualification.

If the conduct of any member shall in the opinion of the Committee of this Club be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her

Notice of the Special General Meeting shall be sent to the accused member, giving the particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of members and he/she shall thereupon cease for all purposes to be a member of the Club except that he/she may, within two calendar months from the date of such a Meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may wish to impose.

If the Club expels any member for discreditable conduct in connection with dogs, Dog Shows, Trials or Competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply and particulars required.

8. General Meetings

The Financial year of the Club shall be from the 1st January to 31st December. An Annual General Meeting shall be held in March each year for the following purposes:

To receive the reports of the Committee and Balance Sheet, to elect Officers and to discuss any resolution duly placed on the agenda of which prior notice has been given to the Honorary Secretary.

The elections of the Officers and Committee at the Annual General Meeting shall be either by vote or ballot of those present at the meeting.
A Special General Meeting shall be summoned by the Honorary Secretary if five members send a signed requisition stating the subject to be discussed and requesting a Special Meeting to do so; 5 shall forma quorum; no business other than the matters on the agenda can be discussed at a Special General Meeting, with the exception of routine matters or those which in the opinion of the Chairman of the Meeting are urgent.
The Committee of the Club are also empowered to call a Special General Meeting. Members are to receive twenty eight days notice of an Annual or Special General Meeting. At least twenty eight days prior to the date of the Annual General Meeting the Honorary Secretary shall give notice of the date, time and place of the meeting to all members by post. Proposals for inclusion on the agenda must be in writing, proposed and seconded by members and forwarded to the Honorary Secretary to arrive no later than fourteen days prior to the meeting. The agenda for the Annual General Meeting will be available to all members at the Meeting.

The Rules of the Club shall not be altered except at an Annual General Meeting or a Special General Meeting the agenda for which contains specific proposals to amend the Rules. Any alterations of the Rules passed at an Annual or Special General Meeting shall not be brought into force until the Kennel Club has been advised and given its approval of the alterations.

New Rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately and be included in the Club’s Constitution with effect from the Club’s Annual Meeting

9. Club Accounts

A Banking Account shall be opened in the name of the Club into which all revenue of the Club shall be paid and from which withdrawals shall only be made on the signature of two officers, one of whom shall be the Honorary Treasurer. No expense shall be incurred by any Officer or Committee Member in excess of the Funds of the Club. The accounts shall be kept by the Honorary Treasurer and two auditors shall be appointed at each Annual General Meeting. These auditors must be independent from the Honorary Treasurer and Committee Members and they must be individuals with accountancy experience. A copy of the audited Statement of the Accounts for the last financial year will be available to all members at the Annual General Meeting, or on request by any member 14 days prior to the AGM.

10.General 

The minutes of the previous General Meeting or Committee Meeting shall be read and confirmed at the subsequent General or Committee Meeting.
In all matters before the Meeting the Chairman shall have the casting vote. The Officers acknowledge that during the month of January each year Maintenance of Title Fee will be forwarded to the Kennel Club by the Secretary or by Direct Debit, for continuance of Registration and that by the 31st July each year, other returns as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. These returns will include an up to date list of the Members and their addresses.

The Officers acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year
 

11. Final Court of Appeal

The Kennel Club is the final authority for interpreting the rules and regulations of the Club in all cases relative to canine or club matters.

12. Affiliation

The Club shall not join any Federation of Societies or Clubs

13. Club Championship Show Judge

The Club Championship Show Judge to be decided by postal ballot. All paid up members with at least two years continuous membership to have the option of nominating a judge from the Club’s current A1 Specialist List, or a breed specialist from another country who fulfils the Kennel Club criteria for awarding CCs, for the Championship Show. A copy of the Club’s  AI Specialist list to be included with the letter inviting nominations. Nominations to be seconded by another member of at least two years standing and must have the written consent of the nominee The nominee should not allow their name to go forward for any other UK Breed Club Championship Show to be held in the same year. All nominations to be with the Honorary Secretary by the 31st January prior to the Annual General Meeting. A ballot paper listing nominees in alphabetical order shall be posted to all members.The ballot papers to be returned no later than seven days before the Annual General Meeting to an independent scrutineer who shall arrange for the counting of the votes. The result of the ballot to be available at the Annual General Meeting.

In the event that no nominations, or no eligible nominations, are received the Committee reserve the right to invite a suitably qualified judge of their choice.

Should a duly contracted judge for the Club Championship Show be unable to fulfil his/her appointment the Committee reserves the right to invite a suitably qualified judge of their choice.

 08.04.2016 

 

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