constitution & Rules
1. Name & Objective.
The Club shall be called the North of Ireland West Highland White Terrier Club. Its objects shall be;
(a) To promote the breeding of pure West Highland White Terriers
(b) To do all in its power to protect, promote and advance the interests of the breed and encourage the exhibition of West Highland White Terriers.
2. Officers & Committee
The Club shall consist of a President, Vice-presidents, Chairman, Honorary Secretary, Honorary Treasurer, a committee of six and an unlimited number of members.
The management of the Club shall be in the hands of the Officers of the Club and a Committee consisting of six members all of whom retire annually but shall be eligible for re-election. The President, Chairman, Honorary Secretary and Honorary Treasurer shall have full voting rights. The Chairman also having a casting vote at all meetings under his charge. Meetings of the Committee shall be held as often as may deemed necessary and five shall be the quorum for the transaction of business.
The Committee shall have the power to deal with any question not provided for by these rules, also to fill any vacancy in their number occurring by death, resignation or otherwise after the Annual General Meeting. Those co-opted shall only hold office until the next General Meeting of the Club at which an election of Officers & Committee takes place.
No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.
4. Election of Members
Candidates for membership of the Club shall be proposed by one member and seconded by another, and elected by or balloted for by the Committee at any of its meetings. Three negatives shall exclude. Any person elected a member of the Club and taking up its membership shall be deemed to have read the Constitution and Rules of the Club, and be prepared to abide by them. A copy of the Constitution and Rules to be given to each member joining.
A list of members and their addresses will be kept by the Club Secretary, and the Club if so requested will make an up to date list of members and their addresses available for inspection by the members of the Club or by the Kennel Club.
Each member shall be entitled to one vote immediately upon acceptance of membership. Persons under the age of eighteen years wishing to become a member shall be proposed and seconded as above. Junior members shall have no vote at General Meetings.
The entrance fee and annual subscription shall be such an amount as the members decide at the Annual General Meeting, and notified to the Kennel Club, payable to the Honorary Treasurer on the 1st January each year. No member whose subscription is unpaid shall be entitled to any of the privileges of membership, and if any member fails to pay the Annual Subscription by the 31st March, the Committee shall have the power to erase his name from the list of members. If the Committee shall subsequently receive a satisfactory explanation, the Member may at the discretion of the Committee, and on payment of the arrears be readmitted to membership.
6. Club Property
The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist, a general meeting shall be called to decide upon the disposal of assets. In the event of the Club being wound up or ceasing to be a Registered Society under Kennel club Regulations a final statement of the accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the club on the last return furnished to the Kennel club will be held responsible by the Kennel club for the proper winding up of the Club.
7. Expulsion of Members
Any member who shall be suspended under The Kennel Club Rule A42j(4) and/or any member whose dog(s) is are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a Member of the club for the duration of the suspension and / or disqualification.
If the conduct of any Member shall in the opinion of the Committee of this Club be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a meeting, the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her.
Notice of the Special General Meeting shall be sent to the accused Member, giving the particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members and he/she shall thereupon cease for all purposes to be a Member of the Club except that he/she may, within two calendar months from the date of such a Meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel club may impose. If the Club expels any Member for discreditable conduct in connection with dogs, Dog Shows, Trials or Competitions, the Club must report the matter in writing to the Kennel Club within seven days and supply any particulars required.
8. General Meetings
The Financial Year of the club shall be from the 1st January to 31st December. An Annual General Meeting shall be held in March each year for the following purposes:
(a) To receive the reports of the Committee and Balance Sheet, to elect Officers and to discuss any resolution duly placed on the agenda of which prior notice has been given to the Honorary Secretary.
(b)The election of the Officers and Committee at the Annual General Meeting shall be either by vote or ballot of those present at the meeting. A Special General Meeting shall be summoned by the Honorary Secretary if five members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so ; no business other than the matters on the Agenda can be discussed at a Special General Meeting, with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent. The Committee of the Club is also empowered to call a Special General Meeting. Members are to receive twenty eight days notice of an Annual or Special General Meeting. At least twenty eight days prior to the date of the Annual General Meeting the Honorary Secretary shall give notice of the date, time and place of the meeting to all members by post. Proposals for inclusion on the agenda must be in writing, proposed and seconded by members and forwarded to the Honorary Secretary, to arrive not later than fourteen days prior to the meeting. The Agenda for the Annual General Meeting will be available to all members at the meeting.
(c) The Rules of the Club shall not be altered except at an Annual General Meeting or a Special General Meeting, the Agenda for which contains specific proposals to amend the Rules. Any alterations of the Rules passed at an Annual or Special General Meeting shall not be brought into force until the Kennel club has been advised and given its approval of the alterations. New Rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately and be included in the Club's Constitution with effect from the Club's annual meeting.
9. Club Accounts
A Banking Account shall be opened in the name of the Club into which all revenue of the club shall be paid and from which withdrawals shall only be made on the signature of two officers, one of whom shall be the Honorary Treasurer. No expense shall be incurred by any Officer or Committee Member in excess of the Funds of the club. The accounts shall be kept by the Honorary Treasurer and two auditors shall be appointed at each Annual General Meeting. A copy of the audited statement of the Accounts for the last Financial year will be available to all members at the Annual General Meeting.
The minutes of the previous General Meeting or Committee Meeting shall be read and confirmed at the subsequent General or committee Meeting. In all matters before the Meeting the Chairman shall have the casting vote. The officers acknowledge that during the month of January each year Maintenance of Title Fee will be forwarded to the Kennel Club by the Secretary or by Direct Debit, for continuance of Registration and that by the 31st July each year, other returns, as stipulated in the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. These returns will include an up to date list of Members and their addresses.
The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.
11. Final Court of Appeal
The Kennel Club shall be the final court of appeal in all matters of dispute.
The Club shall not join any Federation of Societies or Clubs.
13. Judges Lists The Judges Lists; A1, A2, A3, B and C will be compiled annually and revised regularly. Any person wishing to be considered for inclusion on any of the Lists may make application to the Honorary Secretary at any time. The Club will expect written details of the applicants experience.
For persons who have previously been approved by the Kennel Club ,have awarded CC's in the breed and have completed their first appointment and have the support of the NIWHWT Club.
For persons who fulfill all the requirements for the A3 list and who have been assessed in accordance with Kennel Club requirements and accepted by The Kennel Club for inclusion on an A2 List and have the support of the NIWHWT Club.
A3 List (Breed Specialists)
Judges who are recommended by the NIWHWT Club as being suitable to award CC's in the breed but are not yet approved by the Kennel Club for inclusion on an A2 List.
1. Minimum of 7 years judging experience in the breed and have the support of the NIWHWT Club (KC Policy)
2. To have judged a minimum of 50 classes ,to include a Breed Club Show and/or a Breed Club Supported Entry Show or a show with a comparable entry, with an adequate geographical spread
3. To have judged a minimum of 100 dogs
4. To have attended a seminar given by a Kennel Club Accredited Trainer, and passed the relevant examination on Kennel Club Regulations and Judging Procedures (KC Policy as of 1.7.2001)
5. To have attended a seminar given by a Kennel Club Accredited Trainer on Conformation and Movement. (KC Policy as of 1.7.2001)
6. To have attended at least one breed specific seminar run in accordance with the relevant Kennel Club Code of Best Practice and passed an examination and/or assessment were applicable. (KC Policy as of 1.7.2001)
7. To have breed and/or owned a minimum of 3 dogs when they obtained their 1st entry in The Kennel Club Stud Book. (KC Policy; Save in exceptional circumstances)
8. To have stewarded over a minimum period of 3 years and at 12 shows. (KC Policy)
A3 List (Non Specialists)
1. Minimum of 7 years judging experience in any one breed (to include 5 years in West Highland White Terriers) and have the support of the NIWHWT Club.
2. To have judged a minimum of 50 classes of West Highland White Terriers, with an adequate geographical spread.
3. To have judged a minimum of 100 dogs of this breed.
4. To have awarded CC's in at least one other breed.(KC Policy)
5. To have attended at least one breed specific judging seminar run in accordance with the relevant Kennel Club Code of Best Practice and passed an examination and/or assessment where applicable.
6. To have stewarded for a minimum period of 3 years and at 12 shows
7. To have bred and/or owned a minimum of 3 dogs of any breed when they obtained their 1st entry in The Kennel Club Stud Book. (Save in exceptional circumstances)
B List (Breed Specialists)
1. To have 5 years experience owning and exhibiting West Highland White Terriers and have the support of the NIWHWT Club.
2. To have judged 8 classes of this breed at Open Shows.
3. To have attended at least one breed specific judging seminar and passes an assessment where applicable
4. To have stewarded at 3 shows.
B List (Non Specialists)
1. To have a minimum of 5 years judging experience in any one breed and have the support of the NIWHWT Club.
2. To have judged 8 classes of this breed at Open Shows
3. To have stewarded at 3 shows.
C List (Breed Specialists & Non Specialists)
For aspirant judges who have shown an interest in the breed and have the support of the NIWHWT Club.
14. Club Championship Show Judge.
The Club Championship Show Judge to be decided by postal ballot. All paid up members with at least two years continuous membership to have the option of nominating a judge from the Club’s current A1 Specialist List for the Championship Show. Nominations to be seconded by another member of at least two years standing and must have the written consent of the nominee The nominee should not allow their name to go forward for any other UK Breed Club Championship Show to be held in the same year. All nominations to be with the Honorary Secretary by the 31st December prior to the Annual General Meeting. A ballot paper listing nominees in alphabetical order shall be posted to all members. The ballot papers to be returned no later than seven days before the Annual General Meeting to an independent scrutineer who shall arrange for the counting of the votes. The result of the ballot to be available at the Annual General Meeting.
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